respect the privacy of our users. We will NOT sell or provide any of
your personal information to any third party, unless we believe in good
faith that the law requires it or it’s required to complete the service
contract. This privacy statement is designed to help you understand
what information we gather and what we do with the information.
limitation: DirectVote®, myDirectVote®, DirectNominations®, DirectVoteLive® and
DirectSurv each referred to herein as a "Site" and collectively the
"Sites." The use of information collected through our service shall be
limited to the purpose of providing the service for which our customer
has contracted Survey & Ballot Systems, Inc.
How to contact us:
you have questions about this statement or believe that we have not
adhered to it, please contact us. You can reach us by mail, email, or
phone. All responses will be initiated within 30 days.
Survey & Ballot Systems, Inc.
7653 Anagram Drive
Eden Prairie, MN 55344-7311 USA
+1 952 974 2339
data received or transferred will exclusively be used for the execution
and management of elections, nominations, petitions, surveys, awards,
and evaluations. No personal information, such as names, addresses,
telephone numbers, email addresses, membership numbers or other
information shall be used for any promotional purposes, or anything
beyond servicing requests for services.
& Ballot Systems, Inc. works with several companies to help us
deliver our services to you on our behalf. These companies provide
services such as materials production, website use and distribution on
our behalf. In some cases, these companies will have access to some of
your personal information in order to provide services to you on our
behalf. They are not permitted to use your information for their own
purposes. Survey & Ballot Systems, Inc. will always secure client
consent prior to granting access to such information.
a standard practice, we use reasonable physical, electronic, and
administrative safeguards to protect your personal information from
loss; misuse; or unauthorized access, disclosure, alteration, or
destruction. We will take reasonable steps to ensure that personal
information is relevant to its intended use, accurate, complete, and
current. We will only collect and store personal information for
approximately seven years unless directed otherwise by the sponsoring
We are committed to adhering with the GDPR. If you are a user located in the EU, please note that:
information we collect generally falls into two categories: (1)
information voluntarily supplied by visitors to our websites; and (2)
information collected automatically as visitors navigate through our
processing of your personal data is based on your consent. If you are a
client of Survey & Ballot Systems, Inc. you have provided us with
your personal data so that you can create a voting event. If you are a
user, you have given your sponsoring organization consent to collect
your data. If you are a visitor to our Sites, website or Blog, you have
given us consent to collect your personal data.
- Your personal data is processed in the United States of America.
- You have the right to refuse or object to the processing of your personal data.
have the right to access your personal data we process. To do so, please
contact the sponsoring organization or Survey & Ballot Systems,
Inc. at email@example.com; Survey & Ballot Systems, Inc., will work with the sponsoring organization to have your request processed.
have the right to be forgotten and have your personal data erased. To
do so, please contact the sponsoring organization or Survey &
Ballot Systems, Inc. at firstname.lastname@example.org.; Survey & Ballot Systems, Inc. will work with the sponsoring organization to have your request processed.
- You have the right to lodge a complaint with your Data Protection Authority.
you are a user of our Sites and you refuse to provide data requested by
the sponsoring organization, there may be legal, employment, or
professional consequences depending upon your relationship to the
organization. Please check with the sponsoring organization to
determine what those consequences might be.
- If you are a user
of our Sites and received an invitation to vote, cast a ballot or
participate in a survey, we received your email or other contact
information from the sponsoring organization.
require visitors to login to our Site with the login codes we provide
to them from either a previously sent email, text message or mailed communication.
This login requirement is to ensure the visitor is a valid member of
the sponsoring organization and to determine which valid members have
submitted a ballot. After a visitor logs in, the visitor is requested
to cast votes for the ballots available to them. Votes are tabulated
across individuals and are shared only with the sponsoring organization
in aggregate form. Votes from individuals are not accessed or divulged
to any person or entity outside of Survey & Ballot Systems, Inc.,
unless required by the sponsoring organization. You will be asked to
supply your email address if it is not within the file provided to
Survey & Ballot Systems, Inc. so that we can email a voting
confirmation. Visitors are also requested to answer a question
regarding the satisfaction of their online voting experience.
help make our websites more responsive to the needs and interests of
our visitors, we keep track of the pages visited by each user and the
date and time of the visit. We aggregate this data with the data on the
pages visited by other users to track overall visitor traffic patterns.
web servers automatically collect some information about you when you
request pages from our web servers, including your IP address. Your IP
address is a number that is used by computers connected to the Internet
to identify your computer so that data (such as the webpages you
request) can be sent to you. Your IP address does not identify you
personally. We use your IP address to, among other things, help
diagnose problems with our web servers, and to administer our Sites.
may invoke a standard feature of browser software called a "cookie" to
ensure the security and privacy of those who are logged in. You can set
your browser not to accept cookies, but if you do, you will be unable
to vote online.
final note: The web is an evolving medium. We may need to change our
after we post such changes, you accept the terms of this policy, as